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How to do a Hybrid Team Agreements Workshop?

1. Breaking the ice

Learn what your team think is annoying what's most fun about not working an office. Everyone writes their ideas on sticky notes in silence, before sharing it with the rest. Keep this short and brief.

2. Home, co-working, or office?

Talk about what a regular week looks like for everyone. Do you prefer to work from home, a couple of days at the office, or from different locations? By better understanding everyone's preference you can identify possible issues with your current way of working.

3. How might we move towards async-first?

Working async-first is about rebalancing, so that you default to written documentation (instead of solving everything in meetings). This allows you to do more deep work and be less stressed. But, finding the right balance takes effort. Write down and discuss what thing you want to stop doing real-time, and start or continue doing async. Start by yourself in silence again, before a group discussion that's focussed on prioritizing the steps you want to take.

4. How do you we want to communicate async-first?

Not expecting an immediate response, might be a new skill for your team to build. Agree on core hours, which you use for real-time collaboration. Then work towards a core meeting day, and agree on how you handle urgent things, what channels you use for what, and how others can see if you're available.

5. Do we need recurring meetings?

Recurring meetings can be the heartbeat for your team. But, when done wrong they can be really non-productive and disrupt your flow. What recurring meetings does your team want? What needs to be prepared for the meeting? How can you turn the meeting agenda into a workshop?

6. How do we hold each other accountable?

Accountability is important for any team, no matter if they work async-first or not. Talk about accountability and how you can help each other be successful in making the team agreements a success. Social interaction and involving your stakeholders is a big part of that.

7. Next steps

Making Hybrid Team Agreements and then not living up to them, is a waste of time. That's why you want to close this workshop strong and define the experiments your team wants to try the next few weeks. When will you review if you made progress? And what are topics that you maybe want to talk about the next time?

8. Try to get 1% better everyday

Making team agreements might require you to change your habits and behaviours. Review the progress made after a week or two, and decide on next action items. Need help building new habits with your team? Have a look at our Atomic Habits Retrospective.